Privacy Policy


The Washington Academy of Family Physicians (WAFP) is committed to protecting the privacy of its members and customers. The WAFP maintains safeguards to store and secure information about its members and customers. The safeguards may be physical, electronic, or procedural. This Privacy Policy (“Policy”) describes: (i) how the WAFP collects information from its websites and through your other voluntary interactions with the WAFP (e.g., subscription to a WAFP publication, communication with WAFP staff, purchase of a WAFP product, application for WAFP membership, registration to an WAFP event, participation in a member survey, and donations to any of the WAFP related organizations on the websites); and (ii) how the WAFP uses this information. With respect to websites, please note that this Policy applies only to the WAFP’s websites and not to the websites of unrelated third-party companies or organizations to which the WAFP provides links, or to any software that may be downloaded from the WAFP’s websites.

By visiting the WAFP’s websites (i.e., and any other websites the WAFP may put up), becoming a member or customer, or otherwise voluntarily submitting information to the WAFP, you agree to this Policy. The WAFP reserves the right to make changes to this Policy at any time; in such case, the WAFP will post a notice that this Policy has been modified by revising the “Last updated” date at the bottom of this page.

What Information does the WAFP collect?

The WAFP collects two types of information: (1) non-personally identifiable information for everyone who visits its websites; and (2) personally identifiable information for members, registered website users, anyone who purchases or requests products, services, or information, and everyone who makes a donation or submits information through forms provided on the websites.

Non-personally identifiable information

The WAFP does not use cookies, but the AAFP and third party organizations to which our website has links may.  Please reference their policies for more information.

For system administration and troubleshooting, the WAFP may log the originating Internet Protocol (IP) address, the browser and operating system used, and information about your individual use, such as time and date of visits, duration of sessions, and other similar usage or system data.

The WAFP may review the information it collects if a user’s account is associated with: (i) attempts to violate the security of WAFP computer networks; (ii) activity that degrades the performance of WAFP websites; or (iii) activity that might be related to copyright or other violations. The WAFP may also use this information in conjunction with personally identifiable information (as set forth below under “How does the WAFP use information collected?”).

Personally identifiable information

The WAFP records the user’s name and member/customer ID number for all registered users (i.e., users who have logged into a password-protected area of an WAFP website). In the course of using WAFP websites, a user may be asked to provide personally identifiable information (e.g., name, address, zip code, email address, telephone number, fax number, credit card payment information) to purchase a product, participate in an WAFP activity, subscribe to a journal, request information, or otherwise interact with the WAFP. The WAFP collects email addresses provided by members when given for website registrations, product purchases, member surveys, downloads, and email communication sign-ups.

Important note for WAFP/AAFP members: The AAFP maintains a membership database. The information in this database (e.g., National Provider Identifier [NPI] numbers; demographic information, such as education and specialty) is drawn from membership applications, dues payment forms, subscriptions, product orders, continuing medical education (CME) reporting, public databases, member surveys, and other correspondence between the WAFP/AAFP and its members or chapters.

Credit card information: The WAFP does not disclose the credit card account information or activity of its members or customers. When members and customers pay using their credit cards, the WAFP submits this information encrypted to obtain payment from the appropriate clearing house. If credit card numbers are stored in WAFP databases, they are encrypted.

How does the WAFP use information collected?

The WAFP uses the information it collects to better serve members, customers, and visitors to the WAFP websites.

Disclosure to third parties

The WAFP – via the AAFP membership directory - makes member contact information available in its online membership directory only to other members of the WAFP who have verified their membership status before entering the member section of the websites. The WAFP may also make your contact information and/or other personally identifiable information publicly available in connection with WAFP programs and events or for other purposes, as permitted by you. The WAFP shares membership, demographic, CME, and/or contact information with organizations such as the following: WAFP chapters; the WAFP Foundation; Washington Family MedPAC; and the AAFP.

The WAFP may share CME activity participation records with the AAFP, so it can share that information with medical licensing boards (which may include CME reporting agents and/or contractors of those boards). Such records may include, but not be limited to: member name and AAFP membership number; the name and date of the CME activity; and the number of credits received for participation.

The WAFP may disclose limited personally identifiable information (e.g., name, address, email address, purchase information) to outside service providers that help the WAFP offer products, services, and information. For example, the WAFP may work with outside service providers to: (i) distribute emails or make telephone solicitations; (ii) assist with direct marketing, customize journal advertisements, and collect data; (iii) help detect and prevent fraud; and (iv) otherwise assist the WAFP in serving its members and customers. The WAFP requires these service providers to keep confidential all such information and to use it for the purposes designated by the WAFP.

Like many other organizations, the WAFP may use outside marketing companies to place and monitor advertisements or links on WAFP websites and on other websites. These companies typically use a cookie or a third-party web beacon to collect this information. The WAFP is not responsible for the collection or use of information by such marketing companies or third-party websites.

On occasion, the WAFP may provide, either itself or through an outside service provider, personally identifiable information (e.g., name, address, demographic information) to third parties that offer their own CME, products, or services deemed of potential interest to members and/or to the clinical or socioeconomic practice of medicine. These third parties only receive names and addresses; they do not receive phone numbers, fax numbers, or email addresses.


Once someone voluntarily provides an email address, the WAFP assumes it has permission to email that person with questions, transaction follow-up, and advertisements, and to send bulk email messages. The WAFP collects data to track the effectiveness of emails, which enables the WAFP to better serve its audiences.

As noted earlier, there are instances in which the WAFP will share email addresses of its members and customers with outside service providers who assist the WAFP in offering its products and services and who are under an obligation of confidentiality; however, the WAFP does not sell or rent the email addresses of its members and customers.

Disclosure required by law or emergency circumstances

The WAFP may release personal information to third parties in order to comply with legal requirements.

External relationships

The WAFP may have agreements with other organizations that offer products and services through WAFP websites or third party agreements. When the user interacts with these organizations on the organizations’ websites, whether as a result of following links from an WAFP website, within an WAFP email, or otherwise, different rules and privacy policies may apply. Since the WAFP does not control the collection of information or the use of information collected via these other organizations’ websites, the WAFP is not responsible for their privacy practices, security, or content.

Opting out

While the WAFP hopes that the information in this Policy helps you understand how the WAFP uses and protects your information to provide you with better service, you may still choose not to receive information from the WAFP.

Email opt-out

WAFP’s marketing emails and some of its informational emails include a link for unsubscribing. Registered users on the AAFP’s websites also can log in to the “My Account” section to change their email preferences. When notified by the AAFP, the WAFP will apply your unsubscribe request as quickly as possible. However, because there may be email campaigns already in progress, you may continue to receive emails from the WAFP for a few days. You may still receive emails regarding your transactions (e.g., confirmation that you have placed an order).

Direct mail opt-out

To discontinue receipt of the WAFP’s journals and direct mail promotions, please email with Unsubscribe Journal in the subject line. Your request will be processed as quickly as possible. However, due to mailing lead times, it is possible that you may receive a few more mailings from the WAFP.

We welcome your questions, comments, and concerns about privacy policy, please contact and put the words Privacy Policy in the subject line.

Changes to our policy
If we decide to change our privacy policy, we will post those changes on this page. Policy changes will apply only to information collected after the date of the change. This policy was last modified on July 1, 2020.