Learn More About Leadership Positions Within WAFP

The president is the chief executive officer of the Academy and, subject to the control of the Board of Directors, has general supervision, direction, and control of business and officers of the Academy. The President presides at all meetings of the Board of Directors and of the Assembly. The president appoints all standing committee chairpersons, subject to the approval of the Board of Directors, and is an ex-officio member of each.

The president-elect shall have such powers and perform such duties as may be prescribed by the Board of Directors. The president-elect shall automatically become president at the close of the next Annual Meeting following his or her election.

The president-elect's duties include:

• Participate in monthly Executive Committee teleconference meetings
• Attend Board meetings (held in February, September, and preceding and following the House of Delegates)

The vice president may be given such other duties as the Board of Directors or president may direct. The term of office shall be one year.

The vice president's duties include:

• Participate in monthly Executive Committee teleconference meetings
• Attend Board meetings (held in February, September, and preceding and following the House of Delegates)

The secretary-treasurer shall perform the duties which the title of the office ordinarily connotes, give notice of and keep a record of all meetings, enroll and maintain the records of members and be the custodian of all the official documents of the organization, and act as secretary at all meetings of the Board of Directors. The term of office shall be two years or until the regularly elected successor takes office.

The secretary-treasurer's duties include:

• Keep and maintain correct accounts of the properties and business transactions of the Academy
• Oversee the funds of the Academy as may be ordered by the Board of Directors
• Attend Board meetings

The assistant secretary-treasurer shall assist the secretary-treasurer in all duties of the office, shall act as secretary to the House of Delegates and to the Assembly, and perform such other duties as the secretary-treasurer or Board of Directors may designate. The term of office shall be two years or until the regularly elected successor takes office.

The assistant secretary-treasurer duties include:

• Assists the Secretary Treasurer as needed
• Attend Board meetings (held in February, September, and preceding and following the House of Delegates)

The Speaker of the House is responsible for managing the annual meeting of the House of Delegates. He/she works closely with the vice speaker and Academy staff to develop and organize the meeting, then presides during the meeting. Additionally, the Speaker is invited to attend Executive Committee meetings.

Speaker of the House duties include:

• Recruit/assign reference committee members and chairs
• Review resolutions, commission/committee reports
• Develop reference committee agendas
• Update “script” for annual meeting
• Preside at annual meeting
• Participate in monthly Executive Committee teleconference meetings
• Attend Board meetings (held in February, September, and preceding and following the House of Delegates)

The vice speaker of the House of Delegates shall assist the speaker of the House of Delegates. This individual shall have a vote in the House of Delegates and shall stand ready to assist the Speaker. The term of office shall be for one year or until the regularly elected successor takes office.

Vice Speaker of the House duties includes:

• Assist with the duties of the Speaker as needed

It shall be the duty of trustees to attend all meetings of the Board of Directors and serve on committees to which they may be appointed. They shall have such powers and duties as may be prescribed by the bylaws or by the Board of Directors. Of the six trustees, no more than one may be from any one component chapter and normally one shall be elected annually for a term of three years.

(No two trustees may be from the same component chapter. Eastside refers to component chapters east of the Cascade Range, and Westside refers to component chapters west of the Cascades. The Klickitat-Skamania Chapter is considered a Westside chapter.)

Eastside and Westside trustee duties include:

• Serve as a liaison between the Board and WAFP membership
• Act as a representative of the membership to the Board
• Make contact with and poll the membership regarding active issues which the WAFP is addressing
• Act as a resource for the chapter presidents and the membership at large
• Identify and recruit individuals for future leadership positions within the WAFP and encourage these individuals to participate in WAFP activities
• Attend Board meetings (held in February, September, and preceding and following the House of Delegates)
• Assist in identifying delegates for the House of Delegates
• Maintain a seat on the Membership Committee

It shall be the duty of the new physician trustee to attend all meetings of the Board of Directors and serve on committees to which they may be appointed. He/she shall have such powers and duties as may be prescribed by the bylaws or by the Board of Directors. The new physician trustee may be from any chapter, shall be within seven years of entering practice at the time of election, and shall be elected for a term of one year (with a limit of three terms in this position).

New Physician Trustee duties:

• Serve as a liaison between the Board and the membership
• Act as a representative of the membership to the Board
• Make contact with and poll the membership regarding active issues which the WAFP is addressing
• Act as a resource for the chapter presidents and the membership at large
• Identify and recruit individuals for future leadership positions within the WAFP and encourage these individuals to participate in WAFP activities
• Attend Board meetings (held in February, September, and preceding and following the House of Delegates)
  Assist in identifying delegates for the House of Delegates
• Maintain a seat on the Membership Committee

It shall be the duty of the resident trustee and alternate resident trustee to attend all meetings of the Board of Directors and serve on Committees to which they may be appointed. They shall have such powers and duties as may be prescribed by the bylaws or by the Board of Directors. The resident trustee and resident alternate trustee shall be resident members, nominated by the Resident Chapter and elected at the Annual Meeting for a term of one year.

Resident Trustee duties:

• Serve as the resident representative to the WAFP Board of Directors to report on activities from the Resident and Student Subcommittee and residency programs (if needed) and provide a resident perspective to Board
• Attend meetings of the WAFP Board of Directors and serve on committees as indicated, representing resident interests
• Coordinate, prepare agendas and lead minimum of two meetings of the WAFP Resident and Student Subcommittee per year, held either by conference call or at the WAFP September and February meetings (this is done in partnership with the student co-trustees)
• Contribute to the Washington Family Physician journal
• Maintain contact with representatives at Washington residency programs and continue relations with the AAFP resident leadership
• Coordinate budget spending and reimbursement from funding resources
• Coordinate with the student co-trustees to plan the annual WAFP Student & Resident Retreat, which takes place each winter
• Attend the WAFP Annual Meeting and organize resident delegations to the WAFP House of Delegates and the AAFP National Congress of Family Medicine Residents
• Announce and hold elections for resident trustee positions and serve as a resource for your successor

It shall be the duty of the student co-trustees to attend all meetings of the Board of Directors and serve on committees to which they may be appointed. They shall have such powers and duties as may be prescribed by the bylaws or by the Board of Directors. The student co-trustees shall be student members nominated by the Student Chapter and elected at the Annual Meeting for a term of one year.

Student Co-Trustee duties include:

• Serve as the student representative to the WAFP Board of Directors to report on activities from the Resident and Student Subcommittee and medical schools (if needed) and provide a student perspective to Board discussions (student co-trustees share one vote during Board meetings)
• Attend meetings of the WAFP Board of Directors and serve on committees as indicated, representing student interests
• Coordinate, prepare agendas and lead minimum of two meetings of the WAFP Resident and Student Subcommittee per year, held either by conference call or at the WAFP September and February meetings (this is done in partnership with the resident trustee and alternate resident trustee)
• Contribute to the Washington Family Physician journal
• Encourage membership and participation in WAFP/AAFP and serve as liaison to the FMIG leaders at Washington medical schools
• Help coordinate budget spending and reimbursement from funding resources
• Coordinate with the resident trustee and alternate resident trustee to plan the annual WAFP Student & Resident Retreat, which takes place each winter
• Attend the WAFP Annual Meeting, and help organize student delegations to the WAFP House of Delegates and the AAFP National Congress of Family Medicine Students (NCFMS).
• Announce and hold elections for Student Co-Trustees and serve as a resource for your successor

Eastside/Westside Delegate/Alternate Delegate to the AAFP (2-year term each)

In accordance with the bylaws of the American Academy of Family Physicians, the House of Delegates of the Washington Academy of Family Physicians shall normally elect one delegate and one alternate delegate annually for a term of two years to represent this constituent state chapter in and at the AAFP Congress of Delegates. A delegate to the American Academy of Family Physicians may be elected to that office for three consecutive two-year terms, unless during the third two-year term the delegate files a letter with the president of the WAFP indicating the delegate’s intent to run for national AAFP office. In that circumstance, the AAFP delegate’s term for the alternate in line behind the delegate would be extended for a fourth term. The senior delegate shall be responsible for reporting to the WAFP Board of Directors following the AAFP Annual Meeting an assessment of WAFP delegate participation in national offices.

Eastside/Westside Delegate and Eastside/Westside Alternate Delegate to the AAFP duties:

• Represent the WAFP at the Congress of Delegates of the American Academy of Family Physicians